RACE THE WORLD CYCLING PRIVACY POLICY

Limelight Sports Ltd ("we" "us" "our") owns the Race the World Cycling event the ("Event”).  This policy sets out how we will process and protect the personal data that you provide to us or that we collect from you. By submitting your personal data on www.racetheworldcycling.com ("our site"), you consent to the collection, use and transfer of this information under the terms of this policy. 
 
For the purpose of the Data Protection Act 1998 (the "Act"), the data controllers of the personal data collected on our site are Limelight Sports Ltd (Company No. 03700632) of C/O Cox Costello & Horne, Langwood House, 63-81 Hight Street, Rickmansworth, Hertfordshire, WD3 1EQ and Race the World Limited (Company No. 06081201) of C/O Cox Costello & Horne, Langwood House, 63-81 Hight Street, Rickmansworth, Hertfordshire, WD3 1EQ.  
 
Our sites contain links to third party sites which are not subject to this privacy policy. We recommend that you read the privacy policy of any such sites that you visit.


Information that we collect from you


We may collect and process the following data about you:
 
·      Information you give us. You may give us information about you by filling in forms on our site, or by correspondence with us by messages you post to our site or by corresponding with us by phone, email or otherwise. This includes information you provide when you register to enter the Event and when you report a problem with our site. The information you give us may include your name, address, e-mail address, phone number, financial and credit card information, and date of birth. To maintain customer service standards and to assist staff training, we may record and monitor incoming calls.
 
·      Information we collect about you. With regard to each of your visits to our site we may automatically collect anonymous information about you, such as information about your visit, to, through and from our site (including date and time); page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page and any phone number used to call our customer service number.
 

Use of your information

 
We use information held about you in the following ways:
 
Information you give to us. We will use this information:
 
·      to provide you with access to all parts of our site and to allow you to participate in the Event;
·      to enable us to take payment from you;
·      to contact you where necessary, concerning your participation in the Event and/or our organisation;
·      to contact you for your views on the Event;
·      to notify you about important changes or developments to our site or the Event;
·      to notify you (where you have consented) of other events or updates which may be of interest to you; and
·      to notify you of changes to our services.  
 
Information we collect about you. We will use this information:
·      to administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
·      to improve our site to ensure that content is presented in the most effective manner for you and for your computer;
·      to allow you to participate in interactive features of our service, when you choose to do so;
·      as part of our efforts to keep our site safe and secure;
·      to measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you;
·      to make suggestions and recommendations to you and other users of our site about goods or services that may interest you or them.
 
We will use all the information we collect about you to improve the quality of our site and help build a profile of you so we can get to know you better. 
 
The information we collect from you will be used in aggregate form (so that no individual is identified by name) so that we can administer, support, improve and develop the Event and the site. This might include building up marketing profiles, aid strategic development and manage our relationships with sponsors.


Marketing


Where you have consented, we or our trusted third parties and partners may use your information to let you know by email about other events or updates which may be of interest to you. If you change your mind about being contacted in the future, please let us know by e-mailing info@racetheworldcycling.com


Disclosure of your information


We may share your personal information with any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006.
 
We may also pass aggregate information on the usage of our site to third parties but this will not include information that can be used to identify you.
 
We may disclose your personal information to third parties:
 
·      In the event that we enter into a joint venture or that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
 
·      If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements; or to protect the rights, property or safety of Limelight Sports Ltd, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
 
Unless required to do so by law, we will not otherwise share, sell or distribute any of the information you provide to us without your consent.


where we store your personal data


The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area ("EEA") and shared with selected third parties located outside the EEA, who act for us for the purposes set out in this policy or for other purposes approved by you. Those parties process information, fulfil and distribute information to participants, process credit/debit card payments and provide support services on our behalf.  It may also be processed by staff operating outside the EEA who work for us or for one of the third parties. Such staff maybe engaged in, among other things the processing of your payment details and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. Please note that countries outside the European Economic Area may have different data protection laws to the UK, or no data protection laws. However, we will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.
Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.


Security and data retention


We employ security measures to protect your information from access by unauthorised persons and against unlawful processing, accidental loss, destruction and damage. We will retain your information for as long as is necessary for the purposes for which that personal information was given to us.


your rights


You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at info@racetheworldcycling.com.


Accessing and updating


You are entitled to see the information held about you and you may ask us to make any necessary changes to ensure that it is accurate and kept up to date. If you wish to do this, please contact us at info@racetheworldcycling.com We are entitled by law to charge a fee of £10 to meet our costs in providing you with details of the information we hold about you.


Cookies


Cookies are small amounts of information which we may store on your computer. Unless you have indicated your objection when disclosing your details to us, our system will issue cookies to your computer when you log on to the site. Cookies make it easier for you to log on to and use the site during future visits. They also allow us to monitor website traffic and to personalise the content of the site for you. .  A cookie cannot read data off a user's hard drive or read cookie files created by other websites.  The use of cookies is an industry standard that can be found on most major websites.  We use the following cookies:
 
Strictly necessary cookies. These are cookies that are required for the operation of our website.  They include, for example, cookies that enable you to log into secure areas of our website, or remember information you have added to a form when you click 'next'.
 
Analytical/performance cookies. They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it.  This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
 
Functionality cookies. These are used to recognise you when you return to our website.  This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).
 
Targeting cookies. These cookies record your visit to our website, the pages you have visited and the links you have followed.  We will use this information to make our website and the advertising displayed on it more relevant to your interests.  We may also share this information with third parties for this purpose.
 
You can find more information about the individual cookies we use and the purposes for which we use them in the table below:
 
[NOTE: Table to be updated to include details of cookies used on the site.]
 

Provider Cookie IDs Purpose Expiry How to refuse
Google Analytics __utma Performance cookie - Used to distinguish users and sessions. The cookie is created when the javascript library executes and no existing __utma cookies exists. The cookie is updated every time data is sent to Google Analytics. 2 years from set/update
Click here for more privacy information
Google Analytics __utmb Performance cookie - Used to determine new sessions/visits. The cookie is created when the javascript library executes and no existing __utmb cookies exists. The cookie is updated every time data is sent to Google Analytics. 30 minutes from set/update
Click here for more privacy information
Google Analytics __utmc Performance cookie - Not used in ga.js. Set for interoperability with urchin.js. Historically, this cookie operated in conjunction with the __utmb cookie to determine whether the user was in a new session/visit. Session
Click here for more privacy information

 
Third Parties
 
Please note that third parties may also use cookies, over which we have no control.  These cookies are likely to be analytical/performance cookies or targeting cookies.
 
Control Over Cookies
 
If you don’t want to receive cookies, you can modify your browser so that it notifies you when cookies are sent to it, or you can refuse cookies altogether.  You can change the settings on your browser to prevent cookies being stored on your computer or mobile device without your explicit consent.  Your browser "help" section will normally provide details on how to manage the cookie settings.
 
You can also delete cookies that have already been set.  Alternatively, you may wish to visit www.aboutcookies.org, which contains comprehensive information on how to do this on a wide variety of desktop browsers.
 
If you do not accept cookies your user experience on our site may be affected as you may not be able to experience the full functionality of the site.


Changes to our privacy policy


Any changes to our privacy policy in the future will be posted to our site and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.
 

Contact


All comments, queries and requests relating to our use of your information are welcomed and should be addressed to info@racetheworldcycling.com.